In the Archive dialog box, make the following changes: The screenshot for this step is listed below. Because you may be archiving a large number of email messages, you should consider using a new. The archive process in Outlook and Outlook uses the Modified date on messages to determine the age of the item, but the archive process may not archive as many messages as expected.
For more information, see How to change the criteria that Outlook and Outlook use to archive different item types. If the archiving process does not reduce the Outlook. Feedback will be sent to Microsoft: By pressing the submit button, your feedback will be used to improve Microsoft products and services. Privacy policy. Skip to main content. MS Outlook is an excellent assistant when it comes to handling communication, making notes, and keeping track of the schedule in the calendar. The more active you are using it — the more files it stores.
Therefore, the issue of how to compress PST files will be earlier or later brought up. An average user may have never thought about the necessity of compacting Outlook data files. Most likely, space occupied by Outlook files is not considerable, or you are a lucky owner of a large hard drive. However, aside from the memory size PST files occupy, the matter of a PC speed and response time is influenced by the amount of data that is stored.
So, compressing PST files can become a useful habit. Aside from the necessary and important correspondence, users receive a lot of ads and spam by email. Not always, these files are deleted in due time.
Besides, some emails contain attachments that have been saved to a PC; therefore, these attachments take twice as much space as they should have. That is why before you start compacting PST , it is better to clean up folders and subfolders. Do not forget about Deleted Items ; this folder should also be regularly checked. Cleaning up and organizing emails, calendar entries, notes, tasks, appointments, and contacts are a useful habit.
This may seem a long and challenging task for the first time. But if you do this regularly, this will not only save some space but also help to find the required information quickly. These files can have two extensions — PST or OST, depending on the version and configuration of the software you are using. OST Offline Storage Table is an Outlook data file that stores an offline copy of your mailbox items such as emails, attachments, contacts, calendar, tasks, notes, etc.
The size of OST may grow significantly over time, as you send and receive emails, which could be a problem as an oversized OST file can lead to the following problems,. By default, the OST file is stored in a different folder than the installation directory. Besides saving storage space, it will help you improve Outlook performance and resolve sync errors. However, you can also use the built-in option to compact the OST file manually. It helps users to compress the oversized or large OST file and reduces the overall OST file size by removing the deleted entries from the file permanently.
Also, check the Deleted Items folder and restore any important emails that you may require or deleted mistakenly. To compact OST, you can also clean up your Outlook mailbox. The fixations for the Outlook ost file have reached its size limit mentioned in this article will help you in reducing the OST file size or clearing up some space on the server. However, an oversized OST file generally leads to the corruption of data files. And if this is the scenario then your Outlook data might be at risk.
To safeguard your data from loss, you will need a professional tool to overcome the issue of an oversized OST file that has caused inaccessibility issues in Outlook. This tool will recover all your Outlook data including emails, contacts, calendars, notes, and other Outlook items. The best bit is it retains the original OST file folder structure, rules, auto-fill text, etc. The above mentioned are some methods that can help you to deal with an oversized.
This article will be further updated as and when we encounter any new updates with regards to the compact Outlook. Suppose if you are encountering problems that are not mentioned above do let us know in the comment section below and let us know if this article was of any help to you.
He loves to write, edit, and manage content for users trying to troubleshoot and fix problems on Windows, Outlook, storage drives and Cloud storage networks. He has published more than articles in Remo Software blog.
He actively engages in research and problem-solving techniques to consistently generate great web content. Fixing various hardware problems on computer and storage devices along with a great knack for fixing Outlook errors, Tony is also the fun-time IT guy for all his work friends.
He lives in the San Francisco Bay Area and enjoys cycling. Your email address will not be published. Save my name, email, and website in this browser for the next time I comment. All other trademarks acknowledged. An oversized OST file can lead to the following issues: Cannot access the ost file document.
Unable to add data to existing Exchange. Step 2: Then click on Account Settings. Step2: Click on the Tools option and then select Mailbox cleanup Step3: Then select the Empty deleted items folder to clear all the deleted items with a single click. Find items large than: To find and delete emails larger than a certain size.
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